Executive Assistant Dubuque, IA Administrative Support

WAGE: $16-$20/HOUR
  Position Summary:  
Reporting directly to the Project Managers, the Administrative Assistant provides accounting, administrative, and development support to the Project Managers, as well as upper management.  
Essential/Primary Responsibilities:  

• Create AIA Pay Request monthly draws and prepare spreadsheets for project draws  
• Write and file meeting minutes, meeting agendas, purchase orders, change orders, and AIA Contract Documents  
• Log and file invoices using company accounting software (SAGE 100 CONTRACTOR)  
• Schedule meetings with project leaders, clients, and subcontractors  
• Organize and set up conference room(s) and other meeting spaces for project meetings  
• Update insurance documents and W‐9s  
• Assist in the preparation, assembly, distribution, and management of project bid documents, including Request for Proposals, Construction Documents, Scope of Work, Alternates, and project access information  
• Contact subcontractors during the bidding process  
• Perform other administrative duties and clerical tasks as assigned  

Successful candidates for this position will be:  

• Excellent and professional communicator who is perceptive and intuitive  
• Ability to swiftly shift attention from one project to the next  
• Adept at filing, organizing, and managing project files and project logs  
• Organized and flexible  
• Familiar with construction terminology  
• Process oriented  
• Team player and contributor  
• Active listener  
• Able to prioritize  
• Motivated  
• Familiar with major MS Office platforms  

Please email resume to nikki@careerpros.com
Sedona Staffing Services is an Equal Opportunity Employer
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